Your delegate can see assigned items and, depending on the permissions you grant, can create and respond to messages, meetings and contacts on your behalf.
There are three types of delegates:
- Editor – An editor can make changes to your calendar. When you make someone an editor, you can decide to have that person receive meeting-related emails sent to you. An editor can create meetings on your behalf, as well as accept and decline meeting requests on your behalf.
- Author - An author can create meetings on your calendar, but cannot make any other changes. An author is less powerful than an editor.
- Reviewer - A reviewer can view your calendar, but cannot make any changes to it. A reviewer has the least permissions.
Adding a Delegate in Outlook 2010
- Click File | Account Settings
- Click the Delegates tab
- Click Add
- Search for the person you want to make your delegate
- Add the person to the Add box at the bottom of the window. Then click OK
- Click each of the drop-downs and delegate type (delegate types are described above)
- Under the calendar, if you select Editor, the box labeled, Delegate receives copies of meeting-related messages sent to me, is checked
- If you do not want your delegate to receive meeting emails sent to you, remove the check mark from this box
- If this box is checked, your delegate will be able to easily accept or decline meeting requests on your behalf
- Put a check mark in the box labeled, Automatically send a message to delegate summarizing these permissions
- To allow your delegate to see your private calendar items, put a check mark in the box labeled, Delegate can see my private items
- Click OK
- Click Apply and then OK